Administration and service
Managing paperwork shouldn't be your daily reality...
Administrative positions are among the most posted on the market. It takes a good knowledge of tools and processes to recognize the right profiles.
Understanding of the targeted roles
Administrative assistant, executive assistant, coordinator, project coordinator assistant. These are all roles with unique skill sets.Prioritizing the fit
In administration, the candidate works directly with management. Personality and work style compatibility is just as important as skills.Knowledge of tools
A good admin profile shows in the details, not just in the interview. We know the software a good assistant must master.
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The challenge isn't finding someone who is organized...
A good assistant doesn't just put your files in order, they also:
Anticipate your needs
No need to tell them what to do. They see what is coming and handle it before it becomes a problem.
Save you time
They filter, prioritize, and manage what should not land on your desk. Their role is to optimize your time on what matters.
Communicate effectively
It is their role to make sure processes are followed, deadlines are met, and information is properly routed.
In short, we don't just find you an assistant.
We find the person who will give you back the time you were missing in your week.
Discover the role of a recruiterWhy do companies call on us?
- Because at Laperle, our headhunters do recruitment only. Their administrative tasks are handled internally so they stay focused on what matters: finding the right profile for your organization.
- Because we validate technical skills before you meet anyone. Tool proficiency, priority management, execution speed. Our clients can trust that the candidates presented are competent.
- Because they know they will never be left in a difficult position. If it doesn't work out within the first 3 months following the hire, we restart the process at no cost.
- Because we present few candidates, but the right ones. Every profile submitted has gone through a rigorous validation process before landing on your desk. If we don't find the right fit, we don't send just any candidate.
The positions we can fill for you in administration:
Administrative assistant
They are the right hand of management. Calls to return, meetings to organize, documents to prepare; everything that steals time from managers is their priority.
Receptionist
They are the first person your client sees or hears. Within seconds, they form an opinion of your company. A good receptionist creates a professional, warm, and reassuring first impression.
Legal assistant
Every file has a deadline, every document has a procedure, and every missed deadline has consequences. They make sure everything is in order so lawyers can focus on the substance of files rather than the form.
Payroll and benefits manager
Every employee expects to be paid correctly, on time, without exception. They also manage insurance, vacation, and benefits. A payroll error creates a trust crisis that is difficult to repair.
Office clerk
They keep the administrative machine running. Filing, data entry, mail management, supply orders. These are tasks that seem mundane until the day they are no longer done.
Administrative technician
They master the tools, understand the processes, and can handle complete files without constant supervision. This is the profile you call when you need someone who hits the ground running without needing everything explained twice.
And many more hires...
Start hiringHire the best administration candidates risk-free
For us, only results matter.
- Payable only if there are results
- Placement guarantee
- Non-exclusive headhunting
In short, you have nothing to lose!
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Frequently asked questions
Why is personality fit just as important as technical skills?
An assistant works directly with you, often on a daily basis. They manage your schedule, filter your calls, anticipate your needs, and share your workspace constantly. Their technical skills may be perfect, but if their communication style, energy level, or attitude irritates you after a week, your days will get long. In administrative recruitment, we validate both at the same time, because a good assistant is someone you want to have beside you, not just someone who knows how to use Excel.
What is the difference between a coordinator and an assistant?
The coordinator organizes. They plan your days, structure your files, act as the liaison between different stakeholders, and make sure deadlines are met. Their role is oriented toward managing flows, projects, and people. The administrative assistant frees you from repetitive daily tasks. They manage your correspondence, prepare your documents, coordinate your logistics, and make sure everything that needs to get done gets done, without you having to worry about it. One structures you, the other saves you time. In large organizations, the two often work in complementarity.
How do you validate proficiency with office tools before the interview?
Our process starts before the first meeting. We conduct a preliminary phone interview to evaluate the way the candidate describes their tool proficiency, the software they cite spontaneously, and the precision with which they talk about their work habits. We also look at their certifications, particularly Microsoft Office attestations for Word, Excel, and PowerPoint, which remain the reference in administrative settings. For candidates who advance in the process, practical tests can be used to validate the actual level on concrete tasks, such as formatting a document or managing a data table. We never present someone to you based on a self-assessment.
What is a legal assistant for and which companies actually need one?
In a company, the legal assistant collaborates with in-house lawyers to prepare shareholder agreements, employment contracts, and stock option plans. They conduct research to help revise regulations and prepare working notes. Without an in-house lawyer, they can still manage routine contractual files, keep corporate records up to date, and ensure document compliance. This is a particularly useful profile for companies operating in regulated industries such as construction, finance, and real estate, where every poorly drafted contract or missed deadline can have significant consequences. For an SME that regularly deals with complex agreements, it is often the best administrative investment it can make.
How do you find a profile that runs without constant supervision?
We ask a simple question in the interview. We ask the candidate what they do when they have no assigned tasks. Profiles that truly show initiative know exactly what to answer. They talk about files they anticipated, processes they improved, problems they solved before being asked. Those who hesitate or give a vague answer are often a sign that they wait to be told what to do. In administration, this is one of the most reliable signals to distinguish a good assistant from an excellent one.
Other questions?
See our FAQ